registrations in a single day
ESAIC-reported range
AI Company Brain0113The promise
One ESAIC answer across every approved channel.
William made AI assistance real inside ESAIC. The next step is to make it dependable, governed and reusable: the public website first, then only the integrations and channels that prove worthwhile.
Decision requestedApprove the ESAIC AI Company Brain direction and the €6,000 public website phase.
See the opportunity ESAIC's proposed AI assistant for registration, examinations and membership.
- Website
- Phase I
- myESAIC
- Candidate
- Email & Messenger
- Later
The same questions, every year.
When does registration close?Which documents do I need?Where do I register?Who should I contact?
registrations, across countries and time zones
ESAIC-reported rangeRegistration & exams team
The answers often exist. Users still have to find, interpret and trust them. When they cannot, the question lands with ESAIC’s people.
Make ESAIC easier to reach while keeping the team available for the cases that need expertise.Source: original ESAIC meeting notes (2025). These client-reported planning ranges were copied into this proposal manually.
William made the idea real.
People already use it. It proves the value of a short answer, the right link and a clear next step. Now ESAIC can define the standard behind those answers.
William has proved the format; Phase I will set ESAIC’s standard.
Benchmark · 11 August 2026
Three examples where William falls short.
We tested William across 60 realistic questions. Three examples show what a stricter ESAIC standard would improve.
The answer was on the page.
William links to the correct EDAIC Part I page, but cannot give the registration deadline shown on it.
The user still has to search, so the support question remains.1 / 3
Direct answers, verified facts and an experience built around ESAIC.
About the evidence
These examples show William as observed on 11 August 2026. Some issues may be fixable through better Jotform configuration. The complete benchmark contains 60 synthetic cases and original screenshots.
One governed foundationfor every approved answer.
The ESAIC AI Company Brain is one governed foundation for approved knowledge, ESAIC rules, quality tests and human routes.
Approved sources
ESAIC AI
Company BrainKnowledgeRulesTestsHuman routes
Govern the knowledge once, then improve every channel.Trusted experiences
Members keep using the channels they already know.One governed foundation supplies the answers.
Useful AI, governed to ESAIC’s standard.
ESAIC's own research, European projects and recent member choices point to the same model: one place for trusted knowledge, with validation and human oversight built in.
Clinical alignment still needs human validation.
Research co-authored by ESAIC's current President and Board members found that leading LLMs often aligned with clinical guidelines, yet gaps and missing citations remained. The authors called for validation through clinician feedback.
Read the published study ↗ESAIC already helps shape AI and data infrastructure.
Through ICUdata4EU, COVend, ENVISION and related European programmes, ESAIC has worked on federated ICU data, AI-supported therapy and real-time decision support.
Explore ESAIC's EU projects ↗48%
wanted everything in one place
44%
See the ESAIC app announcement ↗prioritised easy access to guidelines
What this means hereOne trusted place for ESAIC knowledge, available through every approved channel.
Give members the answer, source and next step.
One real questionWhat is the registration deadline for the next EDAIC Part I examination?
Current experienceLink, then search
“I don’t have the exact registration deadline for the next EDAIC Part I exam.”
Proposed experienceAnswer, source and next step
EVA by ESAICAI assistant, working character concept
Registration closedEDAIC Part I 2026
Registration closed on 11 June 2026 at 23:59 CEST.
The examination takes place on Saturday, 19 September 2026.
View official Part I informationOfficial ESAIC source: EDAIC Part I ExaminationDirect answerCurrent statusOfficial sourceClear action
Observed and verified on 11 August 2026.
The founders stay in the work.
Tom and Ivan lead the two disciplines ESAIC needs: the member experience and the AI foundation. Both remain directly involved from kickoff through release.
ruelleCo-founder, Studio Ruelle
Tom Leunen
Tom co-founded Studio Ruelle and leads ESAIC's digital experience. He brings the existing brand, website and integration context into every product decision.
- ESAIC partner
- Brand, UX and website context
- Direct role
- Experience lead through release
Co-founder, Soulware
Ivan Westerhof
Ivan founded Campfire, a conversational AI company, in 2020. Over the next five years, he was involved in more than 50 conversational AI projects. Today he leads Soulware and brings that experience directly to ESAIC.
- 5 years
- Building conversational AI
- 50+ projects
- Across organisations and channels
Selected assistants from Ivan's time at Campfire
Three focused assistants across three channels, all available to try.Public example 01Web
Rawbot at Rawbank
A multichannel banking assistantRawbot handles public support and guided banking journeys across the website and familiar messaging channels.
Live on Rawbank’s public websiteOpen Rawbot ↗Public example 02WhatsAppKitchen Family Billy
A recruitment journey in WhatsAppBilly brings the character, forms, file uploads, privacy and human handoff into one familiar channel.
Opens a real recruitment assistant in WhatsAppOpen Billy in WhatsApp ↗Public example 03VoiceEurostar Atlas
Real-time voice supportAtlas offers bounded train information and a clear route to a person when needed.
Phone assistant: choose train informationCall Eurostar ↗These are the public assistants you can open today. Work delivered behind customer logins, apps or intranets is excluded, and each organisation controls availability.
Six weeks from approval to release.
The two-hour kickoff sets the rules, followed by three bounded ESAIC test rounds before launch.
- 1
Week 1
Decide together
We confirm the scope, sources, redirects, privacy rules and test plan. - 2
Weeks 2–3
Build
We build the knowledge layer, safeguards, answer experience and website integration. - 3
Early week 4
Test round 1
ESAIC tests prepared cases, and we integrate one feedback package. - 4
Late week 4
Test round 2
We retest the changes and rerun the complete quality set. - 5
Week 5
Accept
ESAIC runs the final round, then we make the release fixes and seek approval. - 6
Week 6
Launch
We add the production embed, run the checks and release it in a controlled way.
After launchEight weeks alongside ESAIC
The follow-up includes automated checks, weekly quality sampling and four focused calls.
Approve €6,000 now. Keep later work optional.
The first release solves a real support problem. Every later step reuses what works and keeps its own approval point.
Public website assistant
The first phase covers approved public pages, sourced answers, safeguards, client testing, launch and eight weeks of support.
Company Brain core
The governed foundation plus one read-only internal integration. myESAIC is the working candidate, only after discovery confirms access, value and fit.
Selected channels
Facebook Messenger and human-reviewed email drafting, if the confirmed connectors and workflow fit the allowance.
What happens after launch?
Phase I hosting and model usage are expected at €50 to €80 per month. For a mature multi-source, multichannel service, plan for €10,000 to €15,000 a year plus usage. We will confirm the amount after the integrations, traffic and support levels are known.
ESAIC stays in control.
Even as the technology changes, ESAIC keeps ownership of its knowledge, rules and quality standard.
Approved knowledge
Each domain has an owner, and every answer needs an approved source.
Clear boundaries
Medical, personal and sensitive questions follow approved routes.
Continuous validation
Every correction and human review becomes a test before the next release.
ESAIC ownership
ESAIC owns the application, configuration, policies and evaluation suite.
The interface always identifies itself as AI.By default, raw conversations are not stored.ESAIC approves hosting, retention and access before launch.
The Board's questions, answered.
The Board's questions are reasonable. Each one has a concrete answer and a controlled next step.
We already have William. Why do we need this?
William has shown that members will use an AI assistant, so ESAIC can now set a shared accuracy standard that serves every approved channel.
William can stay
William can remain in place while the public website phase is tested.
A higher standard
Citations, versioned tests and safe fallbacks become release requirements.
A reusable investment
Improvements strengthen one ESAIC foundation that can serve every approved interface.
1 / 6
The proposal remains the sameApprove €6,000 for one useful release, then decide what follows from the evidence.
Approve Phase I.
Endorse the ESAIC AI Company Brain direction and release €6,000 for the public website phase.
This gives ESAIC a shared foundation for future AI experiences.
This is a controlled first release using approved public information.
ESAIC confirms the two-hour September kickoff and begins.
Decision requestedApprove Phase I and schedule kickoff.
On approval, confirm the owner, participants and kickoff date.